Privacy policy

Controller

Vektra Photonics FlexCo, Vienna, Austria · E-mail: office@vektra-photonics.com

Hosting and server logs

This website is hosted on a server provided by Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany. Each time a page is accessed, the web server automatically stores access data in server log files: the URL requested, date and time, bytes transferred, HTTP status code and the IP address of the requesting device. These data are not combined with other data sources. The legal basis is the legitimate interest in a secure and functional operation (Art. 6(1)(f) GDPR). Log data are automatically deleted after 14 days.

Contact by e-mail

If you contact us by e-mail, we process your e-mail address and all personal data you provide solely to handle your enquiry. The data are not passed on to third parties. The legal basis is Art. 6(1)(f) GDPR (legitimate interest in communication) or, for pre-contractual or contractual enquiries, Art. 6(1)(b) GDPR. E-mails are deleted once they are no longer needed.

Client area

Clients with access credentials can sign in to the client area. When you sign in, we process your username and set one strictly necessary session cookie (vk_session), which is deleted after twelve hours without activity, after seven days at the latest, or when you sign out. The legal basis is the performance of the contract (Art. 6(1)(b) GDPR). Failed sign-in attempts are counted for 60 minutes to prevent abuse (Art. 6(1)(f) GDPR). Retention period of access logs: to be added before publication.

In the client area you can enter details of the project specification, upload and download files and read meeting notes. We store the values you enter, uploaded files with file name, size, username and time, and a change log with username, role, time and the changed values. Access is limited to the people at Vektra Photonics responsible for the project. The purpose is the performance of the contract (Art. 6(1)(b) GDPR). Retention: until the end of the project plus the statutory retention periods.

Your rights

You have the right of access (Art. 15 GDPR), rectification (Art. 16), erasure (Art. 17), restriction of processing (Art. 18), data portability (Art. 20) and objection (Art. 21). If you believe that the processing of your data infringes data protection law, you may lodge a complaint with the Austrian Data Protection Authority (www.dsb.gv.at). To exercise your rights, please contact office@vektra-photonics.com.